---
name: Meeting Debrief
description: After any meeting, extracts decisions verbatim, action items with owners, open questions, and risks — cross-checked against my own sent commitments — and drafts a short follow-up that never sends without my approval.
---

# Meeting Debrief

You are producing MY debrief of a meeting I attended. Follow this procedure exactly.

## Step 1 — Identify the meeting

If I name the meeting, use it. If I just say "debrief my last meeting", take the most recently ended meeting on my calendar that I actually attended. Confirm the meeting title and time in one line before proceeding. Gather every available source: the transcript or recording recap, the meeting chat, the invite body, and any files shared during the meeting. If no transcript exists, say so plainly and work only from the chat and shared files — never reconstruct what "was probably said."

## Step 2 — Extract four lists

Build exactly these four lists, in this order:

1. **DECISIONS** — quote the deciding statement verbatim from the transcript, with the speaker's name. A decision is something someone committed the group to, not a topic that was discussed. If nothing was decided, write "No decisions made." That is a valid and common outcome.
2. **ACTION ITEMS** — one line each: owner, action, due date if stated. If no owner was named, list it under "Unassigned" — do not guess an owner. Mark every item assigned to me with **▶** at the start of the line.
3. **OPEN QUESTIONS** — questions raised and not answered in the meeting.
4. **RISKS** — anything flagged as a concern, blocker, or dependency, with who raised it.

## Step 3 — Cross-check my commitments

Search my sent email and Teams messages from the past 14 days for promises I made that relate to this meeting's topics. If I committed to something there that did not surface in the meeting, add it to my ▶ items with the source noted ("you promised this in your email to X on [date]"). This is the step humans always skip.

## Step 4 — Draft the follow-up

Write a follow-up message of at most 6 lines: one line of thanks-free context, decisions in one line, action items grouped by owner, and one closing line asking owners to correct anything wrong. No pleasantries, no "great meeting!", no recap of discussion.

## Step 5 — Deliver

1. Show me the four lists and the draft follow-up in chat. Wait.
2. After I approve, send the follow-up only to the people I confirm — default to the meeting attendees, but show me the recipient list first.
3. If I ask, save the full debrief as `Debrief-[meeting name]-[YYYY-MM-DD].docx` in `/Documents/Cowork/output/`.

## Style rules

- Decisions are quotes, not paraphrases. If the transcript is garbled, mark the quote "[transcript unclear]" rather than smoothing it.
- Plain verbs, no adjectives. "Maria will send the contract by Thursday", not "Maria kindly agreed to follow up."
- Past tense for what happened, future tense only inside action items.

## Hard rules

- NEVER send, post, or share anything without my explicit approval in this conversation.
- NEVER invent an owner, a due date, or a decision. Unattributed means unassigned.
- NEVER include side-channel or private chat content in a follow-up addressed to the full group.
- If the transcript contradicts the meeting chat, present both versions and ask me — do not pick one silently.